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Best Email Management Software

Our lives in the 21st century have become a focal point of information exchange. In this regard, email has taken over as our number-one mode of official communication. With over 110 billion emails exchanged daily - between businesses, consumers, or both - there is a chance that information clutter will lead to vital breaks in the communication link. Here, Email Management Software steps in to reduce the risk. 

What is Email Management Software?

As the name of this type of software suggests, the core functionality of Email Management Systems is to categorize, organize, manage, and respond to tremendous quantities of both inbound and outbound email. The email management tools also capture email details for later use, while businesses often rely on email management to respond to customer queries faster. Enhanced functionalities include email receipt categorization, email body analytics, and ticketing systems for archiving and responses. 

How Can You Choose the Best Email Management Software?

Selecting email management tools depends on many factors, including but not limited to the overall features offered, the organization’s size, and the software version’s price. Goodfirms’ list of email management software delivers the necessary information succinctly, easing your purchase decision.

Goodfirms conducts a thorough review and verification process before including any company in the listings. Some listings may involve fees. [How Goodfirms ensures trust]
Rankings updated: Sep 19, 2026
269 Software

List of the Best Email Management System | Best Email Software

  • Lulichat

    5.01 Review

    Lulichat is built for businesses that want to communicate better, faster, and smarter. It’s an AI-powered customer engagement platform that brings real-time chat, automation, and multi-channel integration under one roof. Whether you're ... read more about Lulichat

    Lulichat Review

    Simplify Your Business Chats with Lulichatreviewed by: Victor Adeleye
    Entry Level Price
    $39.32 Per Month
    Free Trial
    N/A
    Pricing Type
    Per User
    50% in Email Management Software
    Visit website

  • Sigsync Office 365 Email Signatures

    5.01 Review

    Sigsync simplifies email management by offering a centralized platform to create, update, and deploy email signatures organization-wide. Admins can manage signatures for all users from a single dashboard without relying on local ... read more about Sigsync Office 365 Email Signatures

    Sigsync Office 365 Email Signatures Review

    Clean, Consistent Signatures Across All Devices — Finallyreviewed by: Joseph Harrington
    Entry Level Price
    Contact vendor
    Free Trial
    15 Days
    Pricing Type
    Per User
    100% in Email Management Software
    Visit website

  • Campaign Monitor

    4.01 Review

    Campaign Monitor is a global email marketing company with offices in Indianapolis, London, Nashville, San Francisco, and Sydney. As a parent company, Campaign Monitor owns and operates the Emma, Delivra, and Campaign ... read more about Campaign Monitor

    Campaign Monitor Review

    Simple and straightforwardreviewed by: Alice Bedward, Digital Marketing Specialist at Flyparks
    Entry Level Price
    $11 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    33% in Email Management Software
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  • Mailjet

    4.01 Review

    Mailjet is a powerful all-in-one email service provider that not only enables our customers to send transactional and marketing emails to their contacts but also better understand them, email after email. Our ... read more about Mailjet

    Mailjet Review

    Go-to email marketing softwarereviewed by: Jakub Kliszczak, Marketing Specialist at Channels
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    25% in Email Management Software
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  • Hiver

    4.01 Review

    Hiver is the world’s first helpdesk built for Google Workspace. We help teams deliver fast and empathetic customer service, right from the tool they are already familiar with - Gmail. This means ... read more about Hiver

    Hiver Review

    Hiver is practical and easy to turn an email into a ticket that the entire team can addressreviewed by: Andrew Tomson, Project Manager at Sofilmar
    Entry Level Price
    $15 Per Month
    Free Trial
    7 Days
    Pricing Type
    Per User
    50% in Email Management Software
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  • Zoho Mail

    4.01 Review

    Zoho Mail, a secure, business-oriented email service, is made to cater to all your emailing needs. With top-notch collaboration and communication features, Zoho Mail offers much more than your usual inbox.Unique and ... read more about Zoho Mail

    Zoho Mail Review

    GOODreviewed by: Anonymous
    Entry Level Price
    $1 Per Year
    Free Trial
    15 Days
    Pricing Type
    Flat Rate
    50% in Email Management Software
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  • Moosend

    Moosend is a powerful email marketing platform with world-class features, state-of-the-art automations, and an award-winning user interface. From fledgling startups to Fortune 500 companies, thousands of businesses around the globe use Moosend to engage their email subscribers and grow their businesses.

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    50% in Email Management Software
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  • Yanado

    Yanado is a project and task management as well as team collaboration tool within Gmail. Web-based solution that provides task management through alerts/notifications, data visualization, tagging and more. No need to waste time jumping between Gmail and project management tools. Manage your projects with Yanado right inside your Gmail. Stop losing focus and get the job done.

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    33% in Email Management Software
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  • Flow-e

    Flow-e is a visualization layer on top of your Outlook inbox. It provides an elegant Kanban-like workflow that's combined with the ideas behind Inbox Zero and GTD. Flow-e eliminates the need of external task management tools and transforms your inbox into a central To Do app.

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    50% in Email Management Software
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  • EssentialPIM

    Astonsoft focuses and develops know-how in information management tools. Our product portfolio consists of complete multi-user and cross-platform systems for both business and personal applications.Personal Information Manager that lets you manage appointments, tasks, notes, contacts, password entries and email messages across multiple platforms and cloud applications.

    Entry Level Price
    $39.95 One-time
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    50% in Email Management Software
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  • Docsify

    Docsify is a unique prospect scoring platform that increases your sales performance. We know how to spend working time smarter, close more deals faster and skyrocket team productivity.vWork only with the hottest prospects, measure and increase the efficiency of the content you sent and boost your team performance. Docsify is an advanced email tracker for Gmail/Gsuite you can use with ... read more about Docsify

    Entry Level Price
    $4 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    50% in Email Management Software
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  • Match My Email

    Match My Email allows you to sync your emails and calendars from Office 365 and Gmail automatically with Salesforce. Unlike Einstein Activity Capture, all data is stored in Salesforce with the rest of your Salesforce record data. Match My Email stores email data permanently, logs your emails automatically and reports on data accurately. Putting you back in control of your ... read more about Match My Email

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Per User
    50% in Email Management Software
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  • Sortd

    Sortd transforms any Gmail Inbox into a dynamic workspace that boosts productivity and simplifies workflows. Manage Email, Tasks & Teamwork in one place, right from your Gmail Inbox. Plan and prioritize tasks, teamwork & email visually. Sortd Boards are a perfect place for emails that you usually mark as unread. Set up as many boards as you need to organize ... read more about Sortd

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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  • Spambrella

    Spambrella is a Worldwide email content control security ‘software as a service’ (SaaS) provider. Spambrella has focused on security market weaknesses since inception and continue’s to prove its value through unequalled email security focus, continuity services and affordability. The unified Spambrella portal provides administrators with a central control console for full email protection inbound, outbound DLP, encryption and email archiving. ... read more about Spambrella

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    50% in Email Management Software
    Visit website

  • MailChannels

    MailChannels offers solutions that protect companies from malicious email threats. MailChannels is another cloud-based spam filter. The filter heavily emphasizes behaviour analytics and response analytics. The service enables its users to diminish any spam-based problems they may have when sending emails, as well as receiving them. It ensures their emails actually get to the recipient’s inbox, not their spam folder.

    Entry Level Price
    $69.99 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    50% in Email Management Software
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  • xgenplus

    XgenPlus is an ultimate communicative, collaborative, secure and cost effective email solution for ISP / Hosting Companies / Larger Enterprise / SMB / BPO / Colleges and Schools / Government. We at XGenPlus provides secured customizable email platform to exchange email, messages , task etc. Xgenplus from just an Email solution to a Complete Enterprise Email Management Solution catering to ... read more about xgenplus

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    50% in Email Management Software
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  • Mimecast

    Known for safeguarding customers against dangerous email, Mimecast’s expanded cloud suite enables organizations to implement a comprehensive cyber resilience strategy. From email and web security, archive and data protection, to awareness training, uptime assurance and more, Mimecast helps organizations stand strong in the face of cyberattacks, human error and technical failure.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    25% in Email Management Software
    Visit website

  • ZyLAB eDiscovery

    ZyLAB ONE the smart choice for corporations, law firms and governments for their eDiscovery and FOIA (Open Records) needs. ZyLAB provides eDiscovery based on Artificial Intelligence and data science to automate commodity processes and boring work and to enable data driven decisions. ZyLAB ONE delivers the strongest, fastest and most scalable legal fact-finding solution that gives you answers and insights, ... read more about ZyLAB eDiscovery

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    50% in Email Management Software
    Visit website

  • Drag

    Stop switching between tools! Most things start as emails and quickly spread across lots of tools. Teams that switch to Drag are happier when everything is together - in your inbox. Drag is the Shared Inbox for G Suite users. You can turn Gmail into your Team's Workspace to support customers, manage tasks and close deals, right from Gmail. Bring ... read more about Drag

    Entry Level Price
    $8 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    25% in Email Management Software
    Visit website

  • Postbox

    Postbox is the power email app that helps you work faster, save time, and get more done. It has the ease of use and simplicity of Apple Mail, but with more power features to handle the most demanding workloads. All presented within a clean, crisp interface that's a delight to use. With intuitive search views, macros for everyday actions, powerful ... read more about Postbox

    Entry Level Price
    $29 Per Year
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • Postmark

    At Postmark, our entire business revolves around never losing a single email and ensuring that your emails arrive quickly—not eventually. Postmark keeps 45 days of full content history, recipient information, and message events to help you get to the bottom of every issue. Postmark comes with content ready, responsive email templates that look great in all major email clients. You ... read more about Postmark

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
    Visit website

  • Clipboard for Microsoft Outlook

    Stay focused on your top priorities, and spend less time scheduling meetings and writing emails. BETTER FASTER CLIPBOARD is a Microsoft Outlook Add-In that is incredibly simple to use. Send formatted emails and pre-written responses with a single click. Clipboard is a great call center tool to manage your team's canned responses. Clipboard is an Outlook plug-in, so you may ... read more about Clipboard for Microsoft Outlook

    Entry Level Price
    $29 One-time
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • SaneBox

    SaneBox identifies important messages, hides distractions, has Do Not Disturb, banishes annoying senders, reminds you to followup and more. SaneBox is like a super-smart assistant who’s been with you for years and knows what’s important to you. It moves unimportant emails from the inbox into a new folder and summarizes them in a digest, where you can quickly bulk-process them. ... read more about SaneBox

    Entry Level Price
    $7 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • Parseur

    Easy-to-use email parser. A data extraction tool to automatically extract data from your emails. Send that data to Google Sheet, Microsoft Excel and thousands of other applications. Create a data extraction pipeline that extracts text from emails, attachments, documents and puts your business on auto-pilot. Everything is point & click and very easy to use. Companies in real estate, e-commerce, ... read more about Parseur

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    20% in Email Management Software
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  • Pepipost

    Pepipost offers robust Email API and SMTP service that integrates fast and sends emails in seconds. With a world-class reputation, Pepipost's emails always hit the inbox. As a growing organization, we wish to see a spam-free email sending community where our customers send great emails and experience growth like never before. A vision of working with visionary businesses, Pepipost has ... read more about Pepipost

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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  • RMail

    RMail® is the e-security platform by RPost®, a global leader since 2000. RMail specializes in elegantly easy to use email encryption for privacy and compliance, e-signatures, legal e-delivery proof, secure file sharing, email impostor protection, document rights management, and AI-infused services to prevent data leaks and human e-security errors. RMail installs into one’s existing Microsoft 365 Outlook, Gmail, Salesforce.com, or ... read more about RMail

    Entry Level Price
    $7 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • MailBoxValidator

    MailboxValidator is an easy to use email address validation service. Users have an option to validate a single email address or do a bulk validation of a list of email addresses. Using an email address verifier service like MailboxValidator can help lower your email marketing campaign costs. After you have performed email address verification, your email list will have less ... read more about MailBoxValidator

    Entry Level Price
    $19.95 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • VerticalResponse

    VerticalResponse provides all the tools you need to run a successful email marketing campaign. VerticalResponse, a Deluxe company, provides email and social media marketing solutions for small businesses and nonprofit organizations. We empower our users to easily and affordably create, manage and analyze their own marketing campaigns.

    Entry Level Price
    $11 Per Month
    Free Trial
    More than 30 days
    Pricing Type
    Flat Rate
    50% in Email Management Software
    Visit website

  • Polymail

    Polymail is a new email platform that keeps you on top of your most important communications. Say goodbye to email clutter and hello to organized communication. Polymail provides you with the tools to save time and peace of mind. Save time and work more efficiently with tools for everyday email productivity like email tracking, contact insights, and follow-up reminders. Let ... read more about Polymail

    Entry Level Price
    $10 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    50% in Email Management Software
    Visit website

  • Delivery Trust

    Delivery Trust by Identillect Technologies provides convenient, user-friendly email security for businesses of all sizes; no IT department or know-how is required for set up or administration. Unlike many encryption solutions, Delivery Trust enables two-way secured communication without recipients of your secured messages having to download, purchase or register for services.

    Entry Level Price
    $5.95 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • eFlyerMaker

    eFlyerMaker is the most intuitive and easy to use email marketing software on the market. Create and launch outstanding email marketing campaigns within minutes. - Design Beautiful Emails, Manage your subscribers list and create highly targeted content. - Reach your subscriber's inbox every time with one of the most secure and powerful email marketing platform in the industry. - Track ... read more about eFlyerMaker

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    50% in Email Management Software
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  • LinkPoint Connect

    LinkPoint Connect simplifies email integration for end users and admins alike. Single-click email recording captures interactions for a complete customer picture in Salesforce. Custom objects and fields work out of the box to bring unique Salesforce data to Outlook. Client-side deployment options ensure compliance with security protocols and customer control. LinkPoint Connect is one solution on any platform for any ... read more about LinkPoint Connect

    Entry Level Price
    $16 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • eM Client

    eM Client is a full featured e-mail client with a modern and easy to use interface. eM Client also offers calendar, tasks, contacts and chat. It has been fully optimized to run smoothly on Windows XP, Vista, 7, 8 and 10. Supports all major services including Gmail, Exchange, iCloud, and Outlook.com. You can easily import your data from most of ... read more about eM Client

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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  • Loop Email

    Struggling with managing customer emails? Try a Shared Inbox - where you can share and manage your customer emails together with your team. Connect your public email account and assign a clear owner to each message. With Loop you can also add private chat messages to each email thread, solving issues with your team in the background without your customer ... read more about Loop Email

    Entry Level Price
    $11.29 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • SMTP2GO

    SMTP2GO makes email delivery easier. We take care of blacklists, feedback loops and IP reputation so you don't have to. With real-time insightful reporting you can track every email, from sent to opened, and get your emails into inboxes. Easily send and track all of your emails, and forget headaches with email delivery. A fast and scalable email service provider, ... read more about SMTP2GO

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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FeatureUniOne Email API5.0tempmail4u5.0FreeCustom.EmailEmailXport OST ConverterBitRecover PST to MBOX ConverterIntuit Mailchimp4.3LiveAgent5.0Zendesk Support4.5
All features (11 features)
Antivirus
Archiving & Retention
Data Recovery
Email Monitoring
Multiple Accounts
Queue Manager
Response Management
Routing
Signature Management
Whitelisting/Blacklisting
AI Features
Total supportedout of 11 features2/113/116/113/111/114/1111/116/11
Full supportNot supported
Feature scores: supported = 1, not supported = 0

What the matrix tells you

Which Email Management Software products lead on features, and where the rest fall short.

Feature-count leaders

LiveAgent leads with 11 of 11 features supported.

  • LiveAgent11 / 11
  • Zoho Mail10 / 11
  • Google Workspace8 / 11
  • iManage Work8 / 11
  • Spambrella 8 / 11

Most features (6-10)

Solid all-rounders just behind the leaders - strong picks if a top choice does not fit your budget or stack.

  • Streak7 / 11
  • NetDocuments 7 / 11
  • Match My Email7 / 11
  • FreeCustom.Email6 / 11
  • Zendesk Support6 / 11

Watch-outs - missing table stakes

These products support the fewest features - confirm they cover your must-haves before shortlisting.

  • BitRecover PST to MBOX Converter1 / 11
  • Sigsync Office 365 Email Signatures2 / 11
  • Email2Go2 / 11
  • Aryson OLM Converter Tool2 / 11
  • Zoho Zeptomail2 / 11

Related Feature Matrices

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