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Best Email Management Software

Our lives in the 21st century have become a focal point of information exchange. In this regard, email has taken over as our number-one mode of official communication. With over 110 billion emails exchanged daily - between businesses, consumers, or both - there is a chance that information clutter will lead to vital breaks in the communication link. Here, Email Management Software steps in to reduce the risk. 

What is Email Management Software?

As the name of this type of software suggests, the core functionality of Email Management Systems is to categorize, organize, manage, and respond to tremendous quantities of both inbound and outbound email. The email management tools also capture email details for later use, while businesses often rely on email management to respond to customer queries faster. Enhanced functionalities include email receipt categorization, email body analytics, and ticketing systems for archiving and responses. 

How Can You Choose the Best Email Management Software?

Selecting email management tools depends on many factors, including but not limited to the overall features offered, the organization’s size, and the software version’s price. Goodfirms’ list of email management software delivers the necessary information succinctly, easing your purchase decision.

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Rankings updated: Sep 19, 2026
269 Software

List of the Best Email Management System | Best Email Software

  • SysTools Email Address Extractor

    SysTools Email Address Extractor is a powerful and efficient solution built to help users collect email addresses from a wide range of files and data sources without the need for manual effort. In many real-world scenarios, email IDs are scattered across documents, email files, and other data formats, making it difficult to gather them quickly. This tool is designed to ... read more about SysTools Email Address Extractor

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Per User
    100% in Email Management Software
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  • Aryson MBOX to Office 365 Migration

    Aryson MBOX to Office 365 Migration Tool is designed to simplify the migration of MBOX email files into Microsoft Office 365 without data loss or complexity. It allows users to transfer single or multiple MBOX files directly while preserving complete mailbox structure, including emails, attachments, metadata, and folder hierarchy. The software supports MBOX files from various email clients like Thunderbird, ... read more about Aryson MBOX to Office 365 Migration

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Per User
    50% in Email Management Software
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  • Aryson OST Viewer Tool

    Aryson OST Viewer Tool is an easy-to-use utility that allows users to view, read, and access OST files without Microsoft Outlook or Exchange Server. It supports orphaned, healthy, encrypted, and large OST files while maintaining complete mailbox structure. Users can preview emails, contacts, calendars, tasks, journals, notes, and attachments in an organized format. The tool also enables advanced search using ... read more about Aryson OST Viewer Tool

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Per User
    50% in Email Management Software
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  • Sysinfo PST Split Tool

    SysInfo PST Split Tool is a reliable solution for breaking oversized Outlook PST files into smaller, more manageable parts. It supports splitting based on size, date, sender email ID, and folders, giving users complete control over data organization. The tool allows processing of single or multiple PST files at once, making it suitable for handling large volumes efficiently. It preserves ... read more about Sysinfo PST Split Tool

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Per User
    50% in Email Management Software
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  • Kernel Email Migration Tool

    Kernel Email Migrator is a well-known software that helps in secure and smooth migration across cloud platforms, IMAP servers, and Outlook files. Migrate from Gmail, Zoho, Godaddy or any other IMAP server or you can carry out cloud to cloud migrations. Get full migration support for OST, PST, MSG and EML files. The tool also preserves folder hierarchy, metadata and ... read more about Kernel Email Migration Tool

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    50% in Email Management Software
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  • SysInfo Microsoft 365 Tenant to Tenant Migration T

    SysInfo Microsoft 365 Tenant to Tenant Migration Tool helps organizations securely migrate Microsoft 365 mailboxes, SharePoint sites, OneDrive files, contacts, calendars, and shared mailboxes between tenants without data loss. The software supports OAuth 2.0 modern authentication and MFA compatibility, ensuring secure access during migration. Users can transfer emails, attachments, metadata, folder hierarchy, and permissions with complete accuracy. Advanced features like ... read more about SysInfo Microsoft 365 Tenant to Tenant Migration T

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Per User
    50% in Email Management Software
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  • SysInfo Zoho Mail Backup Tool

    The SysInfo Zoho Backup Tool is a reliable solution designed to backup and migrate Zoho Mail data securely and efficiently. It allows users to export Zoho emails, contacts, calendars, tasks, and attachments into multiple file formats, including PST, PDF, MBOX, EML, MSG, and more. The software also supports direct migration to email platforms such as Gmail, Office 365, Yahoo Mail, ... read more about SysInfo Zoho Mail Backup Tool

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • WholeClear EMLX Converter

    WholeClear EMLX Converter Wizard is a fast and reliable email migration application, which makes it easy to convert Apple Mail EMLX files into other file formats and email client-supported formats. It provides users a systematic way to handle email archives and move mailbox data between systems. The software allows users to export EMLX files to PST, MBOX, EML, MSG, PDF ... read more about WholeClear EMLX Converter

    Entry Level Price
    $69 One-time
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    100% in Email Management Software
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  • Willitinbox

    WillItInbox provides a workspace for teams that need to manage email readiness across multiple workflows. Teams can run deliverability tests, validate recipients, monitor sending domains, inspect DMARC reports, review provider reputation, and export reports for internal or client use. It supports team workspaces, scheduled checks, API keys, webhooks, incident diagnostics, inbox placement checks, bulk validation jobs, and domain-level monitoring for ... read more about Willitinbox

    Entry Level Price
    Contact vendor
    Free Trial
    More than 30 days
    Pricing Type
    Usage Based
    25% in Email Management Software
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  • E-Warmup

    E-Warmup is an advanced email management utility engineered to automate domain health optimization and eliminate inbox delivery failures. Built seamlessly for corporate operations, growth marketers, and sales development teams, the platform streamlines the technical complexities of email infrastructure management. By generating natural, human-like interaction loops across an expansive network of real mailboxes, it actively trains major ISPs to recognize your ... read more about E-Warmup

    Entry Level Price
    Contact vendor
    Free Trial
    7 Days
    Pricing Type
    Per User
    100% in Email Management Software
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  • BLR OST to PST Converter

    BLR OST to PST Converter is a professional and user-friendly solution designed to convert Outlook OST files into PST format quickly and securely. Whether your OST file is orphaned, inaccessible, damaged, or associated with a deleted Exchange, Microsoft 365, or IMAP account, the software enables seamless recovery and conversion of mailbox data without data loss. The tool efficiently exports emails, ... read more about BLR OST to PST Converter

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Per User
    70% in Email Management Software
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  • MBOX to PST Converter

    RecoveryTools MBOX to PST Converter is a professional email management and migration solution designed to help users efficiently manage, organize, and transfer mailbox data from MBOX-based email applications to Microsoft Outlook. The software enables seamless conversion of MBOX files while preserving emails, attachments, folder structures, metadata, and other critical mailbox information. Organizations and individuals often face challenges when switching email ... read more about MBOX to PST Converter

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • Sendmux

    Sendmux gives AI agents their own inbox and a controlled way to send email. Each agent can receive messages, read threads, handle attachments, send replies, and react to new mail through signed webhooks or Server-Sent Events. Teams can send through Gmail OAuth, Outlook OAuth, SMTP providers, or managed Amazon SES. Sendmux can spread sending across providers with weighted routing, sender-domain ... read more about Sendmux

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Usage Based
    10% in Email Management Software
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  • Office 365 Import Tool

    Office 365 Import Tool is an industry-trusted data migration solution designed to seamlessly transition legacy email data into the cloud. Our software empowers IT administrators and individual users to securely batch-import PST, MBOX, MSG, EML, VCF, and ICS files directly into Microsoft 365 mailboxes. With advanced features like bulk admin mapping, zero data duplication, and OAuth 2.0 security, we make ... read more about Office 365 Import Tool

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • Kappino - Restaurant Management Software

    The platform helps restaurants organize customer communication by connecting operational data with email-based workflows. Restaurants can use customer information collected through reservations, orders, and daily operations to support more personalized communication and improve engagement. By centralizing restaurant data, businesses can maintain consistent communication while reducing manual administrative work.

    Entry Level Price
    Contact vendor
    Free Trial
    15 Days
    Pricing Type
    Per User
    0% in Email Management Software
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  • Kernel OLM To PST Converter

    Kernel OLM to PST Converter is an easy-to-use solution that helps you convert Mac Outlook OLM files into PST format. Get all your OLM emails, including attachments, contacts, calendars, notes, journals, or other mailbox data in PST. Whether you're switching from Outlook for Mac to Outlook for Windows or need to access OLM data on a Windows system, the tool ... read more about Kernel OLM To PST Converter

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    100% in Email Management Software
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  • Thread Pilot for Gmail

    Thread Pilot for Gmail is an AI-assisted follow-up tool that works with Gmail conversations. It reviews the context of a thread and prepares a relevant draft for the user to review, edit, and send, reducing the time spent tracking conversations and writing routine follow-ups. The product is suited to founders, sales teams, recruiters, account managers, and service professionals who rely ... read more about Thread Pilot for Gmail

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • ThreadPDF

    ThreadPDF for Gmail is a Chrome extension for exporting Gmail conversations as clean, shareable PDF files. Users can download individual threads or process multiple conversations in bulk, making it easier to preserve records, prepare documentation, share correspondence, or move important email content into an offline archive. The tool is designed for legal, operations, finance, support, and other teams that routinely ... read more about ThreadPDF

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    20% in Email Management Software
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  • Batmail

    Batmail helps Gmail users automate repetitive inbox management with AI-powered rules written in plain English. It can triage incoming messages, archive routine emails, apply labels, star important messages, forward emails, and perform other user-defined actions. Multiple Gmail accounts can be connected, while the activity log records automated actions and explains why they were taken.

    Entry Level Price
    $0 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    50% in Email Management Software
    Visit website

  • SysInspire

    Instantly recover deleted Outlook OST files data through smartest SysInspire OST to PST Converter software. Recover OST and also convert OST to PST without any trouble. Perform the recovery and conversion without facing size restrictions and the amount of data saved in OST file. Get smart features with the software like live preview that provides you to see all items ... read more about SysInspire

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Per Feature
    20% in Email Management Software
    Visit website

  • 360 Mass Mailer

    360 Mass Mailer makes Salesforce email management easier by bringing campaign creation and bulk communication into one workflow. Teams can create reusable templates, personalize emails with Salesforce information, send messages to multiple records, and schedule communications in advance. This helps businesses organize email outreach, reduce repetitive work, and maintain consistent communication with prospects and customers.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    25% in Email Management Software
    Visit website

  • Inovro OST to PST Converter

    Inovro OST to PST Converter is a professional solution available as both an online service and desktop application for converting Outlook OST files into PST format. It helps users recover, migrate, access, and preserve important Outlook mailbox data through a simple conversion process. The online OST to PST converter provides a convenient browser-based option without requiring desktop installation, while the ... read more about Inovro OST to PST Converter

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    50% in Email Management Software
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  • Gmail Email Extractor

    Elevate your email marketing and streamline email management with Extract Any Mail Ultimate. Designed for Windows, this powerful tool connects securely to Gmail via OAuth 2.0 without storing passwords, letting you mine valuable contacts directly from your Inbox, Sent mail, and custom labels. Perfect for uncovering forgotten leads for marketing campaigns or organizing chaotic archives, it automatically removes duplicates and ... read more about Gmail Email Extractor

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Usage Based
    80% in Email Management Software
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  • EpicMail

    A unified inbox for Gmail, Outlook, Yahoo, iCloud, IMAP, and POP3. The optional $1.99/month EpicMail inbox includes managed plus-address aliases with send, reply, blocking, activity, and connected-account forwarding. Aliases share its 5,000-message received allowance and expose the base address. A valid card is required before connecting accounts; Adventurer stays $0 unless you upgrade.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Per Feature
    100% in Email Management Software
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FeatureUniOne Email API5.0tempmail4u5.0FreeCustom.EmailEmailXport OST ConverterBitRecover PST to MBOX ConverterIntuit Mailchimp4.3LiveAgent5.0Zendesk Support4.5
All features (11 features)
Antivirus
Archiving & Retention
Data Recovery
Email Monitoring
Multiple Accounts
Queue Manager
Response Management
Routing
Signature Management
Whitelisting/Blacklisting
AI Features
Total supportedout of 11 features2/113/116/113/111/114/1111/116/11
Full supportNot supported
Feature scores: supported = 1, not supported = 0

What the matrix tells you

Which Email Management Software products lead on features, and where the rest fall short.

Feature-count leaders

LiveAgent leads with 11 of 11 features supported.

  • LiveAgent11 / 11
  • Zoho Mail10 / 11
  • Google Workspace8 / 11
  • iManage Work8 / 11
  • Spambrella 8 / 11

Most features (6-10)

Solid all-rounders just behind the leaders - strong picks if a top choice does not fit your budget or stack.

  • Streak7 / 11
  • NetDocuments 7 / 11
  • Match My Email7 / 11
  • FreeCustom.Email6 / 11
  • Zendesk Support6 / 11

Watch-outs - missing table stakes

These products support the fewest features - confirm they cover your must-haves before shortlisting.

  • BitRecover PST to MBOX Converter1 / 11
  • Sigsync Office 365 Email Signatures2 / 11
  • Email2Go2 / 11
  • Aryson OLM Converter Tool2 / 11
  • Zoho Zeptomail2 / 11

Related Feature Matrices

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