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Best Email Management Software

Our lives in the 21st century have become a focal point of information exchange. In this regard, email has taken over as our number-one mode of official communication. With over 110 billion emails exchanged daily - between businesses, consumers, or both - there is a chance that information clutter will lead to vital breaks in the communication link. Here, Email Management Software steps in to reduce the risk. 

What is Email Management Software?

As the name of this type of software suggests, the core functionality of Email Management Systems is to categorize, organize, manage, and respond to tremendous quantities of both inbound and outbound email. The email management tools also capture email details for later use, while businesses often rely on email management to respond to customer queries faster. Enhanced functionalities include email receipt categorization, email body analytics, and ticketing systems for archiving and responses. 

How Can You Choose the Best Email Management Software?

Selecting email management tools depends on many factors, including but not limited to the overall features offered, the organization’s size, and the software version’s price. Goodfirms’ list of email management software delivers the necessary information succinctly, easing your purchase decision.

Goodfirms conducts a thorough review and verification process before including any company in the listings. Some listings may involve fees. [How Goodfirms ensures trust]
Rankings updated: Sep 19, 2026
269 Software

List of the Best Email Management System | Best Email Software

  • MailClark

    Bring the Power of a Shared Inbox Within Slack & Microsoft Teams to Easily Engage Your Teams in Workflow. MailClark is a bot for external communications. He allows your team to both send and receive emails, Twitter and Facebook messages directly from Slack or Microsoft Teams. There's so much MailClark can do for your team: • Host the help desk ... read more about MailClark

    Entry Level Price
    $5 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • Spike

    Spike turns your email inbox into a powerful productivity tool. By transforming your existing email into chat, and adding live team collaboration, video meetings, and task management, you can work and collaborate easily and seamlessly with clients and team members, all from one workspace. Spike works on top of your existing email. Spike works, looks and feels like messenger for ... read more about Spike

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    14% in Email Management Software
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  • Mailbutler Business

    Mailbutler is the all-in-one solution for every email user to take back control of their inbox. Lightweight and fully integrated to Apple Mail and Gmail, the single extension packs all the missing functionalities for 21st century emailing: automated follow-ups, tracking, scheduling, snoozing, signatures and more. Simplify your teamwork with Team features: shared message and signature templates, task delegation, team statistics. ... read more about Mailbutler Business

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
    Visit website

  • MDaemon Email

    Reliable Email Server, Email Security, Email Encryption, Email Archiving, Mobile Device Management, Remote Administration, Webmail, Instant Messenger, and Exchange Migration in one download. Flexible email management, security and collaboration features for on-premises, virtual, or hosted server deployments. •Trusted by Businesses for 20 Years •Affordable. Reliable. Secure. •Simple Control of Communication and Collaboration

    Entry Level Price
    $380 One-time
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • Bouncelesss

    The Bouncless's vision is to build a powerful community around our tools and deliver a great customer support for our community members. Our highly experienced team from different background determined about one goal "make your emails go inbox"​. Bounceless efficiently helps companies get rid of hard bounces, verify email lists & give you an outstanding ROI.A hard bounce could cause ... read more about Bouncelesss

    Entry Level Price
    $29 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    50% in Email Management Software
    Visit website

  • Vocus.io

    Personalize email campaigns, track and automate email followups, schedule appointments, sync with your CRM, and collaborate with your team. Gmail outreach automation: email tracking, multi-stage mail merge, automated follow-ups, scheduled sending, CRM integration and more. Designed for small to large businesses, it is a chrome extension that provides features such as email & link tracking, templates, automated follow-ups, notifications, scheduling, ... read more about Vocus.io

    Entry Level Price
    $5 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • MagicMail

    The MagicMail Server is a complete 'turnkey' ISP and Email Provisioning server. It includes all of LinuxMagic's specialized tools, features, and spam protection and is designed specifically for the ISP, Telco and business markets. The MagicMail server includes support for anti-spam & anti-virus scanning, high volume mailing, proactive user protection, and a complete management and user interface to allow customization ... read more about MagicMail

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Email Management Software
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  • Kingmailer

    Kingmailer is a simple and fully featured mail server / SMTP service build for sending transactional emails. Think Sendgrid and Mailgun but our focus is solely on delivery of transactional emails. Start sending, receiving or routing emails with a few clicks. Our service is build for people who want a mail server / SMTP service to be simple and easy ... read more about Kingmailer

    Entry Level Price
    $5 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • MailUp

    MailUp is the simple and scalable solution to design, send & automate marketing campaigns via Email, SMS and Messaging Apps. Over the years MailUp has grown to become market leader in Italy and earn international relevance. Today over 10,000 companies worldwide trust MailUp as a strategic partner for their Digital Marketing activities. MailUp is listed on the Italian Stock Exchange ... read more about MailUp

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    33% in Email Management Software
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  • Towerbee

    Towerbee is all in one platform that manages everything in one place. Email Management combined with CRM, Inventory Management, Project Management, Email Campaigns, calendars, chat, file managers, and more. Ideal for teams of all sizes. We combine the powers of SaaS and Blockchain. Everything we offer is included in one super package. Customer Relationship Management. Add and manage leads with ... read more about Towerbee

    Entry Level Price
    $14 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    15% in Email Management Software
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  • Rebump

    Rebump sends friendly follow-up messages to your email recipients for you. These automated emails are customized to appear as if you sent the email yourself. You can track and analyze all of your follow-up emails with your Rebump account. Rebump makes the most of every email you send. If your recipient doesn't respond, you've missed an opportunity. Don't let another ... read more about Rebump

    Entry Level Price
    $5 Per Year
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • CleanEmail

    If your mailbox is overloaded with unread and unwanted emails and you don't know where to start – clean up emails with our email inbox cleaner app. Clean Email helps you manage your mailbox – group and organize, remove, label, and archive emails. Instead of focusing on individual emails, Clean Email will organize your mailbox into smart views using rules ... read more about CleanEmail

    Entry Level Price
    $37.29 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    50% in Email Management Software
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  • GFI Archiver

    GFI Archiver, is a business archiving solution for your emails, files and calendar entries. I's easy to install and setup and requires minimal administrative effort. It helps your company to reduce its dependency on PST files and to meet its legal and regulatory obligations. All emails and files are stored in a central location that is easily accessible. It is ... read more about GFI Archiver

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    25% in Email Management Software
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  • Vaultastic

    Email is the most popular business communication tool and it is gaining importance as a destination for authentication, notification, authorization, issue resolution, etc. for digital businesses. This makes it the #1 priority to secure the resulting data trail across many industry sectors. Vaultastic is a cloud-based email data management solution to safeguard your email to reduce data risks and improve ... read more about Vaultastic

    Entry Level Price
    $0.25 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    50% in Email Management Software
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  • 250ok Suite

    World-class email performance doesn't just happen. 250ok combines the critical tools required to plan, track, and analyze every step of your program. Get email deliverability, design, validation, DMARC, and engagement analytics, all in one. 250ok's platform and Experts help you get the most out of every stage of your email program. Say goodbye to multiple patchworked contracts, data privacy agreements, ... read more about 250ok Suite

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Email Management Software
    Visit website

  • Mailfence

    Mailfence is a secure and private email service that fights for online privacy and digital freedom. It's free and easy-to-use. Mailfence is an ambitious secure email service designed for people who care about their privacy and freedom on the internet. Mailfence protects its users through an end-to-end encrypted email with digital signing. It offers a complete email suite, with Calendar, ... read more about Mailfence

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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  • Mailster

    Mailster makes it easy to build upon existing communities of Joomla users and user groups. This and the ability to have non-Joomla-users subscribers as well enables fast and reliable communication. Similar to programs like Mailman or Listserv this extension allows you to run a discussion mailing list. Any mail send to the mailing list email address is forwarded to the ... read more about Mailster

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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  • SmarterMail

    SmarterMail offers all of the same features as Microsoft Exchange, but at a FRACTION of the cost. Unlike Exchange, features like audio and video group chat, and Team Workspaces for team meetings and group collaboration are included at no extra charge. SmarterMail is the only on-prem email alternative to Exchange for web hosts, ISPs, small businesses and enterprises that want ... read more about SmarterMail

    Entry Level Price
    $399 One-time
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • SMTPProvider

    SMTPProvider is simple email management and delivery software. It is one of the world's leading Email Service Provider. We have 10,000+ customers globally using our SMTP Server and fulfilling their emailing needs whether it is promotional / marketing or transactional emails or individual emailing needs. Whether you are looking for Email Marketing Services or Bulk or Mass Email Services or ... read more about SMTPProvider

    Entry Level Price
    $2 Per Month
    Free Trial
    7 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • Helpwise

    Helpwise Shared Inbox provides separate logins for the same business email hence allowing you to easily share the workload, assign emails to the right people, implement automation around your email workflow and easily track the performance & other metrics. By using Helpwise Shared Inbox, your team will not only get highly productive but customers or prospective leads will get their ... read more about Helpwise

    Entry Level Price
    $12 Per Year
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    20% in Email Management Software
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  • Email Meter

    Email Meter is the leading email analytics solution. Email Meter provides companies with employee performance and productivity metrics such as workload and response times to help them make informed, data-driven decisions. Email Meter requires Gmail/G Suite. See how many emails your team deals with to understand their workload. Know how long they take to reply and where they can improve. ... read more about Email Meter

    Entry Level Price
    $19 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    33% in Email Management Software
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  • Revenue Inbox

    Revenue Grid is Salesforce-native customer engagement toolset that helps you lead your team to repeatable revenue. Covering the full sales cycle from getting the first touch to closing and upselling, Revenue Grid allows you to analyze, execute and lead your growth strategy. Revenue Grid includes: - Revenue Engage - Sales Sequences - Revenue Inbox - CRM and Email integration - ... read more about Revenue Inbox

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    33% in Email Management Software
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  • Email Classifier

    Classification need not end at local documents and files. Email Classifier enables Outlook users to classify emails according to their sensitivity creating both a Visual and metadata label. Once labelled, data can be controlled to ensure that emails and files are only sent to those you want to receive them, protecting your sensitive information from accidental loss.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Email Management Software
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  • ForwardMX

    ForwardMX is a simple but powerful email forwarding service helping you to receive all your emails to a central inbox fast & simple by changing the MX records for your Domain. Premium Email Forwarding SaaS to organize your inbox and automate business communications.

    Entry Level Price
    $5 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • Right Inbox

    More than 250,000+ professionals have added Right Inbox to Gmail for next-level email productivity. With Right Inbox, you can write emails at time that works for you, then have them sent at a time that works for your recipients. Write follow-ups beforehand and schedule to send them if recipients don’t reply to your first email. When they do, follow-ups are ... read more about Right Inbox

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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  • Email Converter

    Wide range of emails conversion tool, so that users can convert their emails into their required file format. eM Client Converter is the ultimate email migration solution for all those users who have requirement to convert eM Client Mailboxes to Microsoft Outlook PST mailbox. It allows you to convert emails from multiple eM Client profiles to PST format which is ... read more about Email Converter

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Email Management Software
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  • Ant Text

    Email Management: Ant Text is an email eSales and Communication tool for companies that want to be more efficient, dynamic, and reduce errors in company branding through their email communications. The main focus is to provide you with the first eSales & Communication tool directly inside your Outlook. Ant Text ensures quality, consistency of your email content and template management ... read more about Ant Text

    Entry Level Price
    $14.99 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • ePrism Email Security

    ePrism from EdgeWave gives small and mid-size organizations advanced, comprehensive email security to stop spam, malware, advanced persistent threats, phishing attacks and more. All with less IT effort than ever. ePrism, part of EdgeWave’s Email Security Platform, is a comprehensive email security gateway. It’s the first line of defense that protects all your email users from today’s most advanced threats ... read more about ePrism Email Security

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Email Management Software
    Visit website

  • Mail Manager

    Mail Manager is the Outlook add-in developed by Arup to help project-based businesses eliminate their email management headache. Mail Manager is a dynamic software company who are dedicated to delivering quality email management software. Mail Manager reduces the time and complexity out of filing and searching for emails and attachments. Using AI, it quickly learns your filing behaviours and prompts ... read more about Mail Manager

    Entry Level Price
    $19.35 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • DragDrop

    We wanted to overcome the slow process of getting an email out of Outlook into your CRM, document management system, ERP while cluttering your desktop with emails. So we created DragDrop for Outlook. DragDrop for Outlook is an Outlook add-in that loads with your Outlook Desktop Client and creates the drag and drop functionality in the background. Easy, without bothering ... read more about DragDrop

    Entry Level Price
    $21.97 One-time
    Free Trial
    7 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
    Visit website

  • eFiler

    eFiler is a low cost Outlook plug-in which enables you to save your emails in network folders along with your other documents. Search filed emails with instant results. Reply to and forward emails as if they are still in Outlook. Share your emails with colleagues by saving them centrally. File emails from iPhone, Android and webmail with eFiler's cloud sync. ... read more about eFiler

    Entry Level Price
    $6.98 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • PowerMTA

    PowerMTA is an enterprise-grade email message transfer agent (MTA) for sending high-volume and mission critical messages. PowerMTA provides unsurpassed reliability in message delivery in a stable SMTP environment with granular connection controls. Superior message throughput, simple set up and real-time analysis provide PowerMTA users with performance, deliverability, and manageability with a much smaller hardware footprint than is possible with either ... read more about PowerMTA

    Entry Level Price
    $30 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software
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  • 365 Command

    Easy and affordable email migration and cloud administration platform for Microsoft Office 365. Take control of Microsoft Office 365 Cloud management, reporting, and security with 365 Command. A powerful tool for Microsoft Office 365 admins that lets you view, manage, and secure your Office 365 users, mailboxes, OneDrive, SharePoint Online, and Active Directory.

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    100% in Email Management Software
    Visit website

  • eGain Mail

    eGain Mail, the leading web-based email management solution for customer engagement, helps companies manage large volumes of customer emails and webforms responsively and effectively. When you respond to inbound inquiries promptly and professionally every time, the exceptional customer service differentiates your company from competitors immediately. An integral part of the eGain suite for customer service, eGain Mail offers: •Predefined workflows ... read more about eGain Mail

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Email Management Software
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  • Atmail

    We specialise in white label email for telcos and service providers, to help them increase their customer engagement and brand revenue. Our history of innovation started in 1998, when we launched one of the first commercial webmail platforms. Today, atmail powers over 170 million mailboxes worldwide, with team members in Australia, the US, EU, India and Asia. If you’re looking ... read more about Atmail

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    100% in Email Management Software
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FeatureUniOne Email API5.0tempmail4u5.0FreeCustom.EmailEmailXport OST ConverterBitRecover PST to MBOX ConverterIntuit Mailchimp4.3LiveAgent5.0Zendesk Support4.5
All features (11 features)
Antivirus
Archiving & Retention
Data Recovery
Email Monitoring
Multiple Accounts
Queue Manager
Response Management
Routing
Signature Management
Whitelisting/Blacklisting
AI Features
Total supportedout of 11 features2/113/116/113/111/114/1111/116/11
Full supportNot supported
Feature scores: supported = 1, not supported = 0

What the matrix tells you

Which Email Management Software products lead on features, and where the rest fall short.

Feature-count leaders

LiveAgent leads with 11 of 11 features supported.

  • LiveAgent11 / 11
  • Zoho Mail10 / 11
  • Google Workspace8 / 11
  • iManage Work8 / 11
  • Spambrella 8 / 11

Most features (6-10)

Solid all-rounders just behind the leaders - strong picks if a top choice does not fit your budget or stack.

  • Streak7 / 11
  • NetDocuments 7 / 11
  • Match My Email7 / 11
  • FreeCustom.Email6 / 11
  • Zendesk Support6 / 11

Watch-outs - missing table stakes

These products support the fewest features - confirm they cover your must-haves before shortlisting.

  • BitRecover PST to MBOX Converter1 / 11
  • Sigsync Office 365 Email Signatures2 / 11
  • Email2Go2 / 11
  • Aryson OLM Converter Tool2 / 11
  • Zoho Zeptomail2 / 11

Related Feature Matrices

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