Trello

Trello is really simple to use. Our marketing team at Nigel Wright Group, we use it to keep track of various day-to-day tasks, assign them to others in the team and use it as a central point to add comments and additional notes that relevant team members can use to collaborate on different tasks and projects.

I am Lilia Manibo, writer and editor at Anthrodesk.ca- a standing desk and other ergonomic products retailer in Canada and US. I like Trello better as a project management platform. I like the idea of using cards and lists to organize the tasks. They can be easily moved; files can also be attached.

I'm a small business owner that has an affiliate marketing website - Gardening Mentor I've been running for more than two years. I've used Trello as part of Agile project management for my business and personal activities.

Pros:

1. Trello is very simple to use. You can create your own list of tasks for your project and keep track of them as they progress. Each card on the board can represent a task.

2. You can assign team members to each of the tasks, label them, and prioritize them as well. You can also assign a due date to the tasks.

3. Trello comes with features known as Power-Ups. Some are free and some you need to purchase. These are like extensions that provide more features to your Trello board.  You can get these for analytics and reporting, automation, collaboration, project management, and more. You can even integrate Trello and Asana together with one of such Power-ups.

4. Trello comes with an automation system known as Butler. You can use this to create customized card buttons based on your regular activities on the board. For example, if you're moving a lot of tasks from doing to done you can create a "Done" card button. This helps to use the button instead of dragging the cards.

Cons:

1. The simplicity of Trello is not suitable for very large projects. If you have a big project with lots of team members and need detailed analytics, management, and collaboration, Trello might not be the best choice.

2. You can get several Power-Ups for your Trello board but you need to pay for them. The same is the case if you need to create more than 10 team boards using Trello.

My overall experience with Trello has been good when it comes to managing small projects as well as personal tasks. It's simple, lightweight, and easy to use. It would be nice to have some inbuilt analytics and tracking but Trello does not have that. You can get this feature by using the available Power-Ups.

Back when we were just a small team of 20four7VA, we were introduced to Trello. It was one of the top free project management tools out there, so we decided to utilize it. We liked the way it uses the Kanban system as it makes it super easy to spot a task’s current status. At a glance, you can see if it’s being worked on or was completed, along with small previews of the collateral attached.

Pros: The visual appeal of its interface. It’s super simple, straightforward, and easy to navigate. Cost-effective. The free plan already comes with unlimited personal boards, cards, and lists. Great for tracking marketing projects where visual aspects matter.

Cons: Challenging to duplicate several cards at once or create card templates that should exist across several boards it's not for big teams and not for all project types, especially those that involve several workflows, assignees, and relationships with other projects/teams.

I much prefer Trello when it comes to the work purpose at Eu Natural. It's interface is more intuitive and makes it easier, in my opinion, to onboard new people. There's less of a learning curve with Trello. I also like its tracking and organization functions. Having a "process" based system - To Do, In Progress, Waiting Review, Reviewed, etc. - makes it easier for our team to use. Trello's simplicity makes it much more appealing to me as a busy executive. It's all there at a glance, and I can easily see what needs my attention, where my team is on a project, and how smoothly, or not, projects are going.

I've used Trello as a business owner of Money Journal(running a portfolio of content websites). I also use Notion's Kanban boards where I manage content for a large YouTube channel.

My pick is Trello. If your purpose is to run content at scale, I've found Trello (free version) to do the job perfectly without the frills.

For example, we generally have 3-5 writers working on each of our sites. Multiply that by our entire portfolio and you have a lot of content that needs to be proofed, optimized for search, shared on social, and the list goes on. With an in-house team, it's as easy as drag and drop + tag the next person in line.

However, a challenge that content teams with freelance writers face is privacy. We've been able to solve this with Trello so freelance writers can see their assigned topics while our in-house team can see the entire content calendar + strategy.

Best of all, we were able to automate this process using a power-up called "Butler."

I am Jeremy Harrison and run a blog called Hustle Life, which is a resource I created for people looking to find their perfect side hustle. I started the blog because, over the past five years, I have experimented with many different businesses with various degrees of success, and I wanted to help others find the right second job for them.

In one of the other businesses I handled, I used to have a team of remote workers that uses Trello. Trello is like a pinboard where each participant can comment or update the cards in them. It has stages on the board where you move the cards once it completes that stage. Thus you see the progression of your tasks. It is very flexible as it can be used by any type of business. It is straightforward and concise. The main thing is that the free version doesn't limit participants. You can have as many members as you need.

Nothing beats Trello in my book. I have used it and will continue to use it for all my small businesses.

We use "Trello" to keep an eye on our marketing campaign at Angel Jackets and to organize SEO Tasks. Since Trello works well for agile methods, it's a fabulous place to keep your Scrum board. You can also run a Kanban workflow with Trello.

Pros- The option of Trello recurring tasks makes it a tool capable of managing workflows across industries and sectors. Therefore it's highly useful for our company.

Increased accountability- It gives you a visual overview of what task is being worked on and who is working on it.

Set Priority - Helps prioritize certain tasks over others.

Create multiple sections- You can create various segments such as to-do list, in-process and completed, then drag your cards from one part to the other as your progress.

Cons- Requires internet access.

It is suitable for smaller projects.

For project management work at SIA Enterprises, I am better off with Trello because my tasks aren’t that complex and I can always use a simple setup.

Pros: Flawless notification system enables users to see if they have been assigned or mentioned in a particular task real-time. It also enables board members to work on different projects at the same time. The design makes use of colors wisely, with labels making it easier to find what you are looking for in an instant. It is simple and straightforward. It also allows you to assign multiple members to a task.

Cons: It doesn’t let you see the progress of a particular task. You can only mark it as complete. As a result, you never really know how much of a task is done and how long is it gonna take before the task is finished unless you ask the member assigned.

Overall Experience: This is a good choice when the tasks at hand are not that complicated and the organization is rather small. It works well with tasks that are independent from each other.

Pros:

Trello’s biggest plus is it's out of the box simplicity. It is a straight forward tool and easy to work with. You almost don't need an intro, especially if you know how Kanban works.

Trello is essentially a Kanban board, and you need to treat it like one. You can quickly see an overview of how your current project is moving, only if you follow the onboard principles. The best of Trello is to use it as a tool for Kanban; otherwise, you just have a visual board with cards.

Trello facilitates Kanban with ease with different extensions and Power-Ups, but if you start adding rocking busters to it, you lose the magic.

Trello is great when you have a pipeline process. At DistantJob, we use it for our content creation process. We can follow through the writing stages, and when Kanban setup is right, you have a good through output.

Cons:

It gets quite tedious to set things up when you have complicated tasks to deal with. It’s not useful when your projects are too complex. The more complexity you add, the more magic you kill.

If you want to see the more in-depth state of things, you would have to go through each card; you don’t have a dashboard. There is no proper overview of projects.