Notion

United States HQFounded 2016

Deployment

Web-basediPhone/iPadAndroidWindowsMac

Best for

SmallMediumLargeFreelancer

Overview

About Notion

Notion is an application that provides components such as notes, databases, kanban boards, wikis, calendars and reminders. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, collaborate, and get organized. Notion is all you need — in one tool.

At a glance

Software information

Industries served, licensing and the support Notion provides.

Industries

  • Construction
  • Education-management
  • Human-resources
  • Nonprofit-organization-management

Licensing

  • Proprietary
  • Monthly Payment
  • Annual Subscription
  • Quote Based

Support

  • Live Chat
  • 24x7 Support

Training

  • Webinar

Knowledge Base

  • Help Guides
  • Video
  • Blog
  • On-Site Training
Languages (6)
DutchEnglishFrenchJapaneseKoreanPortuguese

Review analytics

What customers report

4.5
Based on 13 verified reviews

What users like the most

  • Relational databases.
  • Notion makes organizing tasks easy and fun. It lets you create your own to-do lists and move things around however you like. You can add deadlines, so you remember when things are due, and organize your tasks in different ways, like by project or priority. The best part is that you can set it up just the way you need—using lists, boards, or tables, which helps keep everything clear and easy to see. Notion is a great tool to help stay on track, work smarter, and feel more organized.

What users like the least

  • It's extremely intimidating for beginners.
  • While Notion is great for organizing tasks, it can be a bit tricky to set up at first, especially if you’re new to it. The many options for customizing can feel a little overwhelming, and it may take some time to figure out the best way to organize things. Also, if you have a lot of tasks or big projects, it can sometimes feel slow or cluttered. Finally, since it relies on an internet connection for most features, it’s harder to use when you’re offline.

What users say

Review Analytics of Notion

Every review is verified through Goodfirms before it's published.

4.513 Verified Reviews
Ease of use (9 reviews)3.6
Features & functionality (9 reviews)4.6
Customer support (9 reviews)4.3
Value for money (7 reviews)4.1
Integrations (7 reviews)4.0
Review Summary
Summarized from 13 verified reviews · Updated September 2026
Notion is valued for its flexibility, intuitive interface, and ability to consolidate multiple work functions into a single platform. Users appreciate the customization options, collaboration features, and affordability, with many reporting long-term satisfaction. However, reviewers consistently note a steep initial learning curve and setup time, and some mention lacking specialized features found in dedicated project management tools or challenges with data integration across external applications.
✦ AI-generated summary. May not reflect every review.
Detailed Reviews of Notion
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What reviewers mention most

Shane Pollard, CTO at Be MediaVerified Review
Posted on Jun 9, 2021

“Creative customisation”

Overall rating4.5

At Be Media, we use Notion for project management. Notion allows creative customisation, easy collaboration and gives you a workspace to switch between. Notion is the simplistic UI and ease of use make this a solid option for everyone.

Gintaras Steponkus, Marketing Manager at Solid GuidesVerified Review
Posted on May 21, 2020

“A perfect management tool”

Overall rating4.0

Our company(Solid Guides) is using Notion as collaborative software. It is a perfect management tool that facilitates team collaboration by offering multiple features and functionalities including project management, file sharing & collaboration, instant messaging, and much more. It focuses on transparency and saving time, ultimately increasing the productivity of teams.



Pros:

The software contains blocks for comments, todos, and notes. The comment feature is excellent and useful in case of an increased workload.

There is a built-in wiki feature. You can add and trace entries, and for this purpose, there is an appropriate template for it.

One of its best features is that it gives you complete control over what to share with your clients.

Its dashboard is organized, smooth, functional, and clean from the distractions. Tags and notes are visible quickly.



Cons:

When the Sign-in option does not work as the Android and Windows, run very slowly, and it takes more than the required time.

Text for maths, including equations, can not be written in the comments sections of the block. Writing these variables are necessary for engineers.

Some of the essential features are missing in Notion, including calendar view other than month view.

This software has no offline mode to be used as a desktop, and it can't be integrated with Google, hence no collection of due date information.

Ryan Hyslop, Co-Founder at We Make WavesVerified Review
Posted on Dec 9, 2019

“Its sufficient for a company our size”

Overall rating4.0

Pros: Flexible and lightweight. It doesn't give us a fixed structure as every project is usually different. 

Cons: Having multiple tools for different stages things get lost or have to be copied. Having to export contacts into tools for marketing is a bit of an overhead, lack of structure means we come up with our own conventions which can be short-sighted.

Overall Experience: Managed ok for the past 2 years, don't want to be baked into a specific workflow all the time so happy with what we have.

Capabilities

Notion features

The full feature set, grouped by module.

Project Management Software

  • Alerts/Notifications
  • Collaboration
  • Document Management
  • Dashboard
  • Expense Tracking
  • Idea Management
  • Project Tracking
  • Project Planning
  • Reporting and Forecasting
  • Task Management
  • Timesheets
  • Workflow Management

Collaboration Software

  • Agile & Scrum
  • Audio/Video Chats
  • Contact Management
  • Content Collaboration
  • Document Management
  • Project Management
  • Task Management
  • Version Control
  • Workflow Management

Task Management Software

  • Collaboration Tool
  • Document Management
  • Progress Tracking
  • Project Budgeting
  • Project Planning
  • Project Scheduling
  • Reporting
  • Task Management
  • Team Collaboration
  • Time Tracking

Remote Work Software

  • Audio/Video Calls
  • Collaboration
  • File Sharing
  • Live Chat
  • Project Management
  • Remote Access
  • Security

Team Communication Software

  • Activity/News Feed
  • Alerts/Notifications
  • Collaboration
  • Meeting Management
  • Mobile Access
  • Task Management

Knowledge Management Software

  • Access Control
  • Collaboration
  • Content Management
  • Discussion Boards
  • Knowledge Base Management
  • Search/Filter
  • Security

Project Planning Software

  • Budget Management
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Reports
  • Resource Management
  • Task Management
  • Template Management
  • Time Tracking

Project Tracking Software

  • Collaboration Tools
  • Cost-to-Completion Tracking
  • File Sharing
  • Percent-Complete Tracking
  • Prioritization
  • Status Tracking
  • Time & Expense Tracking

Workflow Management Software

  • Access Controls
  • Business Process Automation
  • Calendar Management
  • Compliance Tracking
  • Custom Dashboard
  • Document Management
  • Forms Management
  • Reporting & Analytics
  • Task Management
  • Workflow Configuration

Document Management Software

  • Collaboration Tools
  • Document Retention
  • Document Sharing
  • Document Storage
  • Electronic Signature

Database Management Software

  • Access Controls/Permissions
  • Backup & Recovery
  • Data Security
  • Data Storage

Generative AI

  • Code Generation
  • Customization and Control
  • Data Generation
  • Integration and Deployment
  • Text Generation

Portfolio Builder

  • Analytics Integration
  • Contact & Inquiry Forms
  • Custom Domain Support
  • Drag-and-Drop or No-Code Editor
  • Media & Content Support
  • Password-Protected Projects or Pages
  • Performance & Speed Optimization
  • Project & Category Organization
  • Responsive Design Templates
  • SEO Optimization Options

Plans

Notion pricing

Price Type
Month
Free Version
No
Payment Frequency
Monthly Payment, Annual Subscription, Quote Based
Preferred Currency
USD ($)

Works with

Integrations

Notion connects with the tools your team already uses.

Media

Screenshots & video

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