Notion

United States HQFounded 2016

Deployment

Web-basediPhone/iPadAndroidWindowsMac

Best for

SmallMediumLargeFreelancer

Overview

About Notion

Notion is an application that provides components such as notes, databases, kanban boards, wikis, calendars and reminders. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, collaborate, and get organized. Notion is all you need — in one tool.

At a glance

Software information

Industries served, licensing and the support Notion provides.

Industries

  • Construction
  • Education-management
  • Human-resources
  • Nonprofit-organization-management

Licensing

  • Proprietary
  • Monthly Payment
  • Annual Subscription
  • Quote Based

Support

  • Live Chat
  • 24x7 Support

Training

  • Webinar

Knowledge Base

  • Help Guides
  • Video
  • Blog
  • On-Site Training
Languages (6)
DutchEnglishFrenchJapaneseKoreanPortuguese

Review analytics

What customers report

4.5
Based on 13 verified reviews
Ease of use3.7
Features & functionality4.7
Customer support4.4
Value for money4.1
Integrations4.0

What users like the most

  • Relational databases.
  • Notion makes organizing tasks easy and fun. It lets you create your own to-do lists and move things around however you like. You can add deadlines, so you remember when things are due, and organize your tasks in different ways, like by project or priority. The best part is that you can set it up just the way you need—using lists, boards, or tables, which helps keep everything clear and easy to see. Notion is a great tool to help stay on track, work smarter, and feel more organized.

What users like the least

  • It's extremely intimidating for beginners.
  • While Notion is great for organizing tasks, it can be a bit tricky to set up at first, especially if you’re new to it. The many options for customizing can feel a little overwhelming, and it may take some time to figure out the best way to organize things. Also, if you have a lot of tasks or big projects, it can sometimes feel slow or cluttered. Finally, since it relies on an internet connection for most features, it’s harder to use when you’re offline.

What users say

Review Analytics of Notion

Every review is verified through Goodfirms before it's published.

4.513 Verified Reviews
Ease of use (9 reviews)3.6
Features & functionality (9 reviews)4.6
Customer support (9 reviews)4.3
Value for money (7 reviews)4.1
Integrations (7 reviews)4.0
Review Summary
Summarized from 13 verified reviews · Updated September 2026
Notion is valued for its flexibility, intuitive interface, and ability to consolidate multiple work functions into a single platform. Users appreciate the customization options, collaboration features, and affordability, with many reporting long-term satisfaction. However, reviewers consistently note a steep initial learning curve and setup time, and some mention lacking specialized features found in dedicated project management tools or challenges with data integration across external applications.
✦ AI-generated summary. May not reflect every review.
Detailed Reviews of Notion
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What reviewers mention most

Maria M. PlattVerified Review
Posted on Nov 18, 2024

“Notion’s task management is customizable and versatile, streamlining my productivity.”

Overall rating5.0
Ease of use4.0
Features & functionality5.0
Customer support4.0
Notion’s task management tool makes keeping track of work really easy and organized. It’s like having a smart to-do list where you can add tasks, set deadlines, and even check things off when they’re done. You can change things around just how you like—using tables, lists, or boards. I love that I can organize tasks by project, date, or priority, so I always know what to work on next. It’s simple to use but powerful, letting me focus better on my work. The only tricky part is that it can take some time to set up, but once it’s ready, it’s super helpful for getting things done.
Brendan Aw, Founder and Editor-in-Chief at Brendan AwVerified Review
Posted on Aug 14, 2023

“My entire creator business runs on Notion”

Overall rating5.0
Ease of use3.0
Features & functionality5.0
Customer support5.0
My creator business over at [brendanaw.com](https://www.brendanaw.com) relies heavily on Notion for project management, knowledge base, and collaboration. To be honest, I can't operate without it at this stage. I primarily use it for databases and organizing my internal SOPs with the website-like page-building hierarchy system. Every item can be a page that can be linked in relation to another object in Notion. This kind of system adds a ton of value when connecting various items. My internal documents can easily be shared with freelancers, with makes onboarding a total breeze.
Ruiz Asri, Chief Knowledge Officer at Honest Food TalksVerified Review
Posted on Feb 7, 2023

“he notion is excellent at enabling this collaboration on an easy-to-use UI”

Overall rating5.0
Ease of use4.0
Features & functionality5.0
Customer support5.0
Value for money5.0
Integrations4.0

We Honest Food Talks are an independent foodie media outlet that has been using Notion as a Project Management software for over two years now. We use it daily, and it’s helped us grow from a monthly readership of 10k+ readers to over 750k+ readers. We love Notion for its database linking functionality and collaboration features. As we are a media company, we handle a lot of rich content that needs to be precisely organized daily. Moreover, this rich content database is dynamically being tweaked by our team of writers, editors, SEOs, social media managers, etc. The downside of Notion is that onboarding a new team member may take longer than other tools, such as Trello or Asana. This is mainly due to Notion's wide variety of functions and features, making it slightly less intuitive for first-time users. However, once you’re used to the platform, the functionality makes work happen more effectively and efficiently from our experience.

Jamie Irwin, Digital Marketing Expert at Tutor CruncherVerified Review
Posted on Feb 1, 2023

“Notion provides a unified environment in which you can manage the entire content development process”

Overall rating5.0
Ease of use5.0
Features & functionality5.0
Customer support4.0
Value for money4.0
Integrations5.0

We Tutor Cruncher use Notion. In my opinion, Notion is the greatest program for managing projects. You can perform anything from content design and checklist creation to document and rich media storage and distribution without ever leaving the platform. Even independent content creators can afford this perk thanks to the availability of a free Personal plan and paid Small Business options starting at just $8 per month per user (when invoiced annually). According to Notion, this program serves as an elaborate writing tool. Content may be written, designed, and published in one centralized location. You can further enrich your works by including media items like videos, audio files, and photographs. If you're a freelancer who makes content for clients, you can provide those clients full access to read, comment, and even edit your work. You may manage the production process like a pro by using the included checklist, Kanban, gallery, and timeline views.

Zach Larsen, CEO at Pineapple MoneyVerified Review
Posted on Sep 19, 2022

“Notion is versatile, easy to use and User-friendly for anybody to use”

Overall rating4.0
Ease of use4.0
Features & functionality5.0
Customer support4.0
Value for money4.0
Integrations3.0

We Pineapple Money use Notion as our top collaboration software. We have been using Notion for over two years and still love it. It is the best software have come across. It has a Clean and minimal interface.

David Reid, Sales Director at VEM GroupVerified Review
Posted on Jul 13, 2022

“Notion is a complete comprehensive solution with a variety of capabilities”

Overall rating5.0
Ease of use4.0
Features & functionality5.0
Customer support5.0
Value for money5.0
Integrations4.0

Our company VEM Group uses Notion for task management. Our company has been using it for 3+years. Our company uses this software whenever the need arises. Mostly daily or once a week. The notion is simple to use. Notion tutorials are widely available, and technical assistance is helpful. Notion software offers customers more than just a note-taking app. It's not essential to open more tabs or switch between applications frequently. The usage of a single platform with a variety of capabilities helps users save time. Notion functions on a variety of gadgets. It has native mobile apps for iOS and Android devices, a web app, and desktop software for Mac and Windows. More choices are available for users to access work from anywhere, including off-site and when traveling. Information exchange is also straightforward. Setting everything up takes time, especially for team collaboration.

SteveColen, Growth and Partnerships at Grow FollowingVerified Review
Posted on Jul 11, 2022

“The best thing about Notion is its flexibility, you can build anything you could possibly imagine using this platform”

Overall rating4.0
Ease of use2.0
Features & functionality5.0
Customer support5.0
Value for money4.0
Integrations5.0

At Grow Following we use Notion. we write content on a daily basis, and we need to be really organized in order to be efficient. The notion has been key for this purpose. We use Notion on a daily basis, we have created a system using this platform so that everything we need is within it. Documentation, tasks, blacklists, and more. Do you want a table with all the tasks you have to do? Notion gives you that option, do you want to see the exact same tasks but in card format? Notion gives you that option too. Another important feature of Notion is its ability to be integrated with other convenient solutions like GitHub, Jira, Google Drive, Slack, and more. This allows us to create an entire ecosystem within the platform, so we don't have to leave it most of the time to do any task.

Marc Bromhall, Founder at StorageBuddyVerified Review
Posted on Feb 16, 2022

“Highly recommended for all types of businesses for efficient results”

Overall rating4.5
Ease of use3.0
Features & functionality3.0
Customer support4.0
Value for money4.0
Integrations4.0

We at StorageBuddy are using Notion for quite a long time now and we're loving it. Notion has an exceptional user interface which is very intuitive. The downside is that is takes quite a while to get set up.

Johannes Larsson, CEO at Financer.comVerified Review
Posted on Feb 14, 2022

“We’re able to make good use of Notion, and the affordable pricing delivers great value”

Overall rating4.0
Ease of use4.0
Features & functionality4.0
Customer support3.5
Value for money3.0
Integrations3.0

We at Financer.com use Notion for our project planning needs. We use it to distribute work, track internal workflows, and collaborate between team members. We prefer it over other options because it’s highly customizable. We can adapt the tool to meet our specific needs, allowing us to work more efficiently. That said, it does lack a few features that are common in typical project management tools.

Illia Termeno, Founder at CMO Consultant agencyVerified Review
Posted on Jun 25, 2021

“Happy with the app.”

Overall rating5.0

At CMO Consultant agency, we use Notion. Notion is a task manager, note-taking, and project planning app that offers many useful features. Actually, it combines many of the best parts of Google Docs,Excel, and Dropbox, along with lots of task-management and organizational tools. And it also lets you work with a huge variety of content types, and you can import data from other apps. I also like that it has a very intuitive interface and is easy to use. There isn’t much to dislike, except that it may appear to have a steep learning curve at first. 

Capabilities

Notion features

The full feature set, grouped by module.

Project Management Software

  • Alerts/Notifications
  • Collaboration
  • Document Management
  • Dashboard
  • Expense Tracking
  • Idea Management
  • Project Tracking
  • Project Planning
  • Reporting and Forecasting
  • Task Management
  • Timesheets
  • Workflow Management

Collaboration Software

  • Agile & Scrum
  • Audio/Video Chats
  • Contact Management
  • Content Collaboration
  • Document Management
  • Project Management
  • Task Management
  • Version Control
  • Workflow Management

Task Management Software

  • Collaboration Tool
  • Document Management
  • Progress Tracking
  • Project Budgeting
  • Project Planning
  • Project Scheduling
  • Reporting
  • Task Management
  • Team Collaboration
  • Time Tracking

Remote Work Software

  • Audio/Video Calls
  • Collaboration
  • File Sharing
  • Live Chat
  • Project Management
  • Remote Access
  • Security

Team Communication Software

  • Activity/News Feed
  • Alerts/Notifications
  • Collaboration
  • Meeting Management
  • Mobile Access
  • Task Management

Knowledge Management Software

  • Access Control
  • Collaboration
  • Content Management
  • Discussion Boards
  • Knowledge Base Management
  • Search/Filter
  • Security

Project Planning Software

  • Budget Management
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Reports
  • Resource Management
  • Task Management
  • Template Management
  • Time Tracking

Project Tracking Software

  • Collaboration Tools
  • Cost-to-Completion Tracking
  • File Sharing
  • Percent-Complete Tracking
  • Prioritization
  • Status Tracking
  • Time & Expense Tracking

Workflow Management Software

  • Access Controls
  • Business Process Automation
  • Calendar Management
  • Compliance Tracking
  • Custom Dashboard
  • Document Management
  • Forms Management
  • Reporting & Analytics
  • Task Management
  • Workflow Configuration

Document Management Software

  • Collaboration Tools
  • Document Retention
  • Document Sharing
  • Document Storage
  • Electronic Signature

Database Management Software

  • Access Controls/Permissions
  • Backup & Recovery
  • Data Security
  • Data Storage

Generative AI

  • Code Generation
  • Customization and Control
  • Data Generation
  • Integration and Deployment
  • Text Generation

Portfolio Builder

  • Analytics Integration
  • Contact & Inquiry Forms
  • Custom Domain Support
  • Drag-and-Drop or No-Code Editor
  • Media & Content Support
  • Password-Protected Projects or Pages
  • Performance & Speed Optimization
  • Project & Category Organization
  • Responsive Design Templates
  • SEO Optimization Options

Plans

Notion pricing

Price Type
Month
Free Version
No
Payment Frequency
Monthly Payment, Annual Subscription, Quote Based
Preferred Currency
USD ($)

Works with

Integrations

Notion connects with the tools your team already uses.

Media

Screenshots & video

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Notion Reviews & Pricing 2026 | Goodfirms