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Time and Expense Software

Check out the best time and expense software to efficiently track employee timesheet and expenditure 

Managing reimbursement expenses and billable hours, smaller or larger, are slightly complicated.  Entering data manually into the employee timesheet every week or month to track time is time-consuming. The same issue props up with a traditional spreadsheet where managers have to enter expenditure and hours spent on a project to bill the clients accurately. Enter time and expense software, a centralized online platform that efficiently captures project time and spending from any device, anytime to streamline workflow. 

What is Time and Expense Software?

Time and Expense Tracking Software is an advanced solution that automatically and effectively records and tracks the employee timesheet, expense reports and monitors the project's status. The tool helps to record the working hours and control costs with every project. 

The time and expense software prove a boon for every business organization, regardless of size, as it escalates team collaboration and productivity. The tool allows various departments to deliver all projects within the stipulated deadline, estimate project costs appropriately, and avoid overspending. This helps the sales team to send accurate billing to the clients. 

Online time tracking and expense monitoring applications become more than a handy solution for remote work management. 

What are the Different Types of Time and Expense Software?

Time and Expense tools have been broadly classified into two distinct categories-

Simple or Stand-alone Tools- These applications provide simple functionality such as tracking the timeline and capturing the spendings. They usually have basic features and are used by individuals or smaller teams working on simplified projects. 

Integrated or Comprehensive Systems- This type of software is extensively used by various departments that include HR, accounting, project management, marketing and sales, and more. They offer a wide range of features, functions, and benefits. Also, these tools are synced with other systems to simplify the workflow of the company. 

How to Choose the Best Time and Expense Software?

Choosing an optimum time and billing software from so many variable options can be a time-consuming and tiring job. Refer to the comprehensive list of the best time and expense tracking software prepared by the experts at Goodfirms. This list of top time and expense management tools will help you get familiar with the features, pricing models, and authentic reviews. Picking the best tool to manage billable hours and reimbursement expenses is going to be easy with the right choice.

Goodfirms conducts a thorough review and verification process before including any company in the listings. Some listings may involve fees. [How Goodfirms ensures trust]
Rankings updated: Sep 4, 2026
91 Software

List of The Time and Expense Tracking Software

  • ValueTime

    We have seen enough talented freelancers going broke, just because their business numbers were not obvious to them. ValueTime keeps track of freelancers revenue on a daily basis. It encloses how profitable you spend your time to always know, what is going on in your freelance business. Track your freelance business with ValueTime Time & Expense Tracking Budget Tracking Invoice ... read more about ValueTime

    Entry Level Price
    $18 Per Month
    Free Trial
    7 Days
    Pricing Type
    Flat Rate
    100% in Time and Expense Software
    Visit website

  • Xtimesheet

    Xtimesheet is a cloud based time and expense management system. It allows professional delivery of services to your clients and peace of mind for you. Its advance tools help you focus more on your business and less on IT.

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    33% in Time and Expense Software
    Visit website

  • Vite

    Vite Biz Inc has created a well-crafted strategy to help employers and employees. Vite Biz is an artificial intelligence-based professional development platform that will recommend learning opportunities, measure impact, and receive feedback from employees and employers on a constant basis. This approach will lead to the optimization of a company’s strategic goals, employees’ professional goals, and more. Vite Biz Inc ... read more about Vite

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    100% in Time and Expense Software
    Visit website

  • Bizinta

    Bizinta is a leading provider of SaaS tools that can increase profits for Professional Services Companies by improving utilization rates, expediting billing, and producing real-time reports about customers, consultants, and utilization. Our integrated, modern tools streamline time-tracking, billing, project management, and reporting to give small and medium companies in finance/accounting, consulting, IT, marketing, engineering, and other domains enterprise capabilities at ... read more about Bizinta

    Entry Level Price
    $12 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    33% in Time and Expense Software
    Visit website

  • Frank

    Frank is prepared to support all your daily activities and provide a comprehensive picture of reality. Stay tuned to all your project's updates and their results, all in one integrated platform. Frank standardizes Project Management, granting consistency over time. Frank simplifies the way your team works by improving workflows, task management, communication and time & expense tracking. Also helps you ... read more about Frank

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    20% in Time and Expense Software
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  • Dovico

    Dovico TimeSheet for Small Business is a fully scalable project time and expense tracking solution. Get a grip! With Employee Workload, understand the capacity of your employees in real-time and then balance the workload for those who may be overloaded. Need some help? Free unlimited chat, email and phone support await you as we become a helpful extension of your ... read more about Dovico

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    33% in Time and Expense Software
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  • Timesheet Portal

    Timesheet Portal software speeds up your pay and bill cycle and gives you the tools to track your profitability and manage projects and contracts in real time, online. Timesheet Portal is an adaptable web-based application, and will work for you whether you're project based, recruitment agency, service or manufacturer. Timesheet Portal save your company time and money by providing simple ... read more about Timesheet Portal

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    33% in Time and Expense Software
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  • Bill4Time

    Bill4Time is a cloud-based time tracking and billing software designed for lawyers, consultants, entrepreneurs, and freelancing professionals. We’re here to make sure your billable time is tracked, organized, invoiced, and accessed securely from any computer or mobile device. Time is money and it’s important to keep track of both. We are dedicated to streamlining your billing system with industry-leading features ... read more about Bill4Time

    Entry Level Price
    $27 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    33% in Time and Expense Software
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  • MindSalt

    Employees can log time from anywhere with web access on their desktop, laptop, or mobile device. Track mileage, upload digital photos of receipts, and record expenses the minute they're incurred with online expense tracking software. Easily monitor your costs, track your budgets, manage your team, and gain insight into who and what is profitable.

    Entry Level Price
    $6 Per Month
    Free Trial
    30 Days
    Pricing Type
    Per User
    25% in Time and Expense Software
    Visit website

  • DATABASICS

    DATABASICS is all-in-one time and expense tracking software solution gives you the features and flexibility you need so you can get down to business. Cloud-based timesheet management software for today’s mobile, global workforce. Simplify and automate online expense reporting and management without sacrificing control.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    33% in Time and Expense Software
    Visit website

  • Beyond Software

    Beyond Software enables your organization to connect your project and financial accounting to provide insight across your entire organization so projects are delivered on-time and on-budget, allowing you to maximize project profitability.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Time and Expense Software
    Visit website

  • FirstHR

    FirstHR is an HR platform for small businesses focused on recruiting and team development with a pinch of AI. With FirstHR, you will significantly reduce the risk of hiring mistakes, save time and money by digitalizing routine HR processes, and start managing your team based on data, not feelings. FirstHR connects organizations and talents and transforms them into solid teams ... read more about FirstHR

    Entry Level Price
    Contact vendor
    Free Trial
    7 Days
    Pricing Type
    Per User
    5% in Time and Expense Software
    Visit website

  • Arriba HRMS

    Arriba HRMS is an all-in-one solution designed to simplify every aspect of human resource management. With features that streamline HR operations, this platform ensures seamless HR management, from payroll automation to compliance monitoring. Key features include: - Payroll automation - Attendance and leave management - Recruitment and onboarding - Performance management - Employee self-service portal - HR compliance tracking - ... read more about Arriba HRMS

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Per User
    12% in Time and Expense Software
    Visit website

  • Expense Hub

    The Time and Expense feature in Expense Hub enables businesses to accurately track both employee hours and associated costs for projects, clients, or internal initiatives. Employees can log time entries alongside related expenses—such as travel, meals, or mileage—ensuring that every billable hour and reimbursable cost is captured in one place. This integrated view allows project managers and finance teams to ... read more about Expense Hub

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Per User
    10% in Time and Expense Software
    Visit website

  • SignalHRM

    SignalHRM is a cloud-based HR management software that streamlines the entire employee journey from hiring and onboarding to attendance, payroll, performance and exit. With modules like Recruitment, leave, payroll, expenses, shifts and employees self-service, it reduces manual work and brings transparency to HR operations. Features like Geo-tagging, Geo-fencing and mobile access make it ideal for remote and field teams. Secure, ... read more about SignalHRM

    Entry Level Price
    Contact vendor
    Free Trial
    7 Days
    Pricing Type
    Contact Vendor
    5% in Time and Expense Software
    Visit website

  • TimTodo

    Beyond tasks and hours, TimTodo connects time tracking with real financial data. By assigning hourly rates and internal costs, it calculates whether projects, clients, or even specific team members are profitable. Managers no longer have to guess if a project is worth the effort — the platform shows it clearly. This helps agencies decide where to invest time, adjust pricing, ... read more about TimTodo

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Per User
    30% in Time and Expense Software
    Visit website

  • Minute Minder

    The simple idea - join a meeting like you always do, but now you have a quiet co-host that does two jobs automatically: - AI Agenda Assistant: it gives the meeting a structure that fits the time - Timer: it keeps time visible so the group stops drifting The value is: AI turns a calendar invite into a timeboxed plan, ... read more about Minute Minder

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Flat Rate
    5% in Time and Expense Software
    Visit website

  • Zyno Expense

    ZYNO Expenz combines receipt scanning, automated expense reports, petty cash, invoice tracking, virtual cards, and bill payments into a single seamless solution. Centralized reporting and compliance features reduce time spent on manual checks while enabling confident, policy-driven decisions.

    Entry Level Price
    Contact vendor
    Free Trial
    7 Days
    Pricing Type
    Contact Vendor
    10% in Time and Expense Software
    Visit website

  • Zinanical Books

    Zinancial Books is an AI-powered intelligent accounting software designed for modern businesses that want faster, smarter, and more efficient financial management. Zinancial Books helps businesses simplify accounting, improve accuracy, and make confident decisions in real time. ✔ Auto Categorization ✔ Smart Bill Capture ✔ Bank Reconciliation ✔ Financial Analysis ✔ Custom Report Builder ✔ Sales Tax Management ✔ Management Reporting ... read more about Zinanical Books

    Entry Level Price
    $0 One-time
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    10% in Time and Expense Software
    Visit website

  • Clox

    Clox handles the labor side of job costs. Every punch is tagged to a job and task at clock-in, so hours land against the right project without end-of-week reconstruction. Reports show hours per job, the regular and overtime split, and estimated payroll for the period, which turns tracked time into labor cost you can hold against each bid. Multi-rate pay ... read more about Clox

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Per User
    15% in Time and Expense Software
    Visit website

  • Kordano Time

    Kordano Time helps teams maintain accurate records of billable and non-billable work across employees, projects, and tasks. Automatic, manual, mobile, and offline time entries are organized into reviewable timesheets with notes and approval history. Managers can use project and employee reports to understand labor allocation, prepare client invoices, review project costs, and export approved hours for accounting or payroll. Kordano ... read more about Kordano Time

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Per User
    20% in Time and Expense Software
    Visit website

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Frequently Asked Questions

Is Investing in the Time and Expense Management Software a Worthy Decision?

The premium time and expense tracking software has been specifically designed to cater to your business goals. The tool can effectively track the employee working hours even if they are working from remote locations. It is known for providing flexibility in work schedules and helps you to monitor and control project expenditure. Hence, investing in the time and expense software is indeed a worthwhile decision.

Who Can Use the Time and Expense Software?

The tool is handy irrespective of the business size. There are various departments of an organization that can use the time and expense tracking app to capture working hours and costs to bill the client. For instance, the HR manager can use the software to monitor the employee presence or absence in the workplace; similarly, the project managers can use it to track project time. The sales and accounting department can send the invoice to the client after tracking the expense.

What are the Typical Features of Time and Expense Software?

The various features that strengthen the time and expense tracking tool include-

  • Real-time monitoring of the login and logout times of the employees.
  • Tracking the idle and active hours while working on a project. 
  • The time and expense software calculate the productive and unproductive hours.
  • The system allows managers to approve timesheets with one click.
  • Sends reminders to the team regarding the project deadlines and if the timesheet isn't adequately filled. 
  • The financial tracking system tracks the expenses, material costs, hours worked on a project, and even the general expenditures. 
  • The financial tracking software also helps to estimate the project's cost and carry out improved resource planning. 
  • The management has better control over certain documents or specific reports as the software restricts access to a few groups of people. 
  • The software is seamlessly integrated with mobile devices enabling you to monitor time and expense from anywhere, anytime.

What are the Advantages of Time and Expense Software?

The core advantages of time and billing software are-
  • Time billing software lowers various costs such as overhead expenditure, employee time tracking, creating invoices, and payroll. 
  • The tool allows a real-time project tracking facility along with improved reporting and operational efficiency. 
  • Streamlining the management process with more control over project and performance. 
  • The expenses tracking app helps to improve project planning based on specific requirements. 
  • The time and expense tracking software simplifies the organization's workflow as it does not have to rely on manual spreadsheets. 
  • Time and Expense software has been developed in compliance with employment laws and governing regulations with user-features and various deployment options.

What About Data Security? Can I Rely on the Time and Expense Software?

Yes, you can fully trust the tool. The best time and expense tracking software strictly comply with data security and privacy. The tool is fully encrypted and password-protected, providing a secured connection and database archiving.

What Type of Data Does Time and Expense Software Gather and Store?

The unique aspect of time and expense software is that it only tracks, collects, and stores vital data crucial for work-related purposes and relevant to the company. You can view different data such as the login and logout time, name of the devices they are working on, total hours spent on a project, idle and active time, attendance, and other information. The software even allows you to customize the reports.

How Time and Expense Software Improve Productivity?

One of the key benefits of the time and expense tool is that it improves employee productivity. The time and expense tracking system allows you to capture both productive and unproductive tasks, reducing unimportant work and time theft. Also, the time logging features makes the employees more engaged and dedicated to their task. 

The project manager can even categorize the project into different tasks, set deadlines, allocate budget, and assign the work. The software enables employees to plan their work accordingly and decide how much time needs to be spent on a particular task. All hours spent working on a project goes into client billing. 

The software further plays a pivotal role in improving time management and budget estimation. All these factors boost the overall productivity of employees, helping to drive more revenue.

What Factors Are Crucial Before Investing in Time and Billing Software?

While selecting the best time and expense software, you need to decide on various parameters.

  • Firstly, whether the features are vital in tracking time and expenditure for your type of organization. 
  • Secondly, you need to consider the deployment model - cloud-hosted, on-premise, or Open API. 
  • Next comes the cost. You can choose the free version or opt for a free trial period to test the financial tracking service app. 
  • You need to check out the data security performance before making a selection. You can do so by reading genuine reviews. 
  • Check whether the software vendor offers additional support in case there is an issue with the tool.

What is the Cost of Time and Expense Software?

Like any other useful tool, this software provides the option of choosing the best free and open source time and expense software such as Bitrix24, eHour, TimeCamp, and Zoho Invoice. 

If you are looking for affordable financial tracking software, you have various choices, including WebWork Time Tracker, starting at only $3 per month, with a 7-day free trial period. The other options in this category are Hourglass, which starts at $10 and comes with a 30-day free trial, FreshBooks costing around $15, and Zoho Projects starting at $20. 

The best part is that most software tools listed by Goodfirms as the top time and expense software are reasonably priced and allow users to try out the application before subscribing to it. 

Related Categories

Project Management Software
Time Tracking Software
Time Clock Software
Expense Management Software
Expense Report Software
Project Tracking Software

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FeatureRavetree5.0Zoho Projects4.3Sage Intacct4.6FreshBooks4.4QuickBooks Time4.8Celoxis5.0FunctionFox5.0BigTime5.0
All features (11 features)
Activity Tracking
Billing & Invoicing
Expense Tracking
Project Accounting
Project Tracking
Reimbursement Management
Reporting & Analytics
Resource Planning
Time Tracking
Workflow & Approvals
AI Features
Total supportedout of 11 features7/117/118/119/1110/1110/118/116/11
Full supportNot supported
Feature scores: supported = 1, not supported = 0

What the matrix tells you

Which Time and Expense Software products lead on features, and where the rest fall short.

Feature-count leaders

2 products tie at 10 of 11 features supported - choose on price and category fit, not breadth.

  • QuickBooks Time10 / 11
  • Celoxis10 / 11
  • FreshBooks9 / 11
  • ActiveCollab9 / 11
  • TimeCamp9 / 11

Most features (6-10)

Solid all-rounders just behind the leaders - strong picks if a top choice does not fit your budget or stack.

  • Teamiy9 / 11
  • Sage Intacct8 / 11
  • FunctionFox8 / 11
  • Bullhorn8 / 11
  • Paymo8 / 11

Watch-outs - missing table stakes

These products support the fewest features - confirm they cover your must-haves before shortlisting.

  • DynaDo4 / 11
  • On The Job4 / 11
  • Tems4 / 11
  • Innate Timesheets5 / 11
  • TimeLive5 / 11

Related Feature Matrices

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