VirtuClock

5.0 (5 Reviews)|Write a Review|Claimed profile
United States HQFounded 2010

Deployment

Web-basedWindowsMac

Overview

About VirtuClock

The easiest way to manage your daycare. Self-check-in kiosk and time tracking systems - Increase your billable hours by keeping track of pick up times and delays. Timesheet records, group announcements, individual & broadcast text/email messaging, accept parent signatures on sign-in and much more. What makes VirtuClock Different from other childcare management software is Exceptional Customer Service. Start using today! No demo to download, No wait time, No credit card required.

Easy!

At a glance

Software information

Industries served, licensing and the support VirtuClock provides.

Industries

  • Education-management
  • Higher-education

Licensing

  • Open Source
  • Monthly Payment
  • Annual Subscription
  • Free trial

Support

  • Email
  • Live Chat
  • Phone
  • Support daysMondayTuesdayWednesdayThursdayFridaySupport time06:00 to 21:00 (EST)

Training

  • Webinar
  • Documentation
Languages (2)
EnglishSpanish

Review analytics

What customers report

5.0
Based on 5 verified reviews
Ease of use5.0
Features & functionality5.0
Customer support5.0

What users like the most

  • I absolutely love this program. I went from taking hours filling out reports to just minutes. It has greatly increased the communication between myself and the parents of children in care. I also feel that it looks much more professional than hastily scribbled notes passed on to parents at the end of the day
  • I feel that this is a great software with alot of potential. I feel that customer service needs to be more available at the time for users. I like that when we submit suggestions, virtuclock listens and will have the things that we need tested for availability
  • Simplicity of use. Saves paperwork. Can be used to create reports. Easily see everyone who is still in the building (children and staff members). Records many different types of information (attendance, immunizations, medicals, state required paperwork, Food Program info for the USDA CACFP, tuition fees, and other misc info.) You can program it to add user specific information such as allergies, restricted pick-up, authorized individuals for pick-up, etc. We even have a door unit that stores fin

What users like the least

  • For me, the biggest barrier was price. When I recommend this program to others, I am aware that this is a huge problem because having to pay upfront rather than on a monthly basis required me to restructure my finances to make things work.
  • Need a little more flexibility with running reports when it comes to programs. Have the use of multiply forms (told this is almost ready for Beta testing). Several steps to make a student inactive.
  • We have had to replace the door unit after someone cracked the screen and someone just chipped the fingerprint reader which may need replaced (it is still working). This is the result of individual user misuse though and not an actual flaw of the program or hardware. There is an annual update fee, but it is well worth the cost for the time and paperwork it saves.

What users say

Review Analytics of VirtuClock

Every review is verified through Goodfirms before it's published.

5.05 Verified Reviews
Ease of use5.0
Features & functionality5.0
Customer support5.0
Review Summary
Summarized from 5 verified reviews · Updated September 2026
VirtuClock is a childcare management platform that consolidates enrollment, attendance, employee records, and child assessments in one accessible location. Users consistently praise its ease of use, customizable features, and time-saving automation for administrative tasks like clock-in tracking. Customer support receives positive feedback for responsiveness and availability, and the onboarding includes helpful training resources. While users note a learning curve, they generally find it manageable and report significant operational improvements.
✦ AI-generated summary. May not reflect every review.
Detailed Reviews of VirtuClock
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What reviewers mention most

Sergey Rakitin, Project manager at ALUKON SIAVerified Review
Posted on Sep 26, 2023

“Most advanced and well managed child care management software for child care business”

Overall rating5.0
Ease of use5.0
Features & functionality5.0
Customer support5.0
Virtuclock online platform is proven to be one of the most effective child care management business platform to improve the child care experience. Child care management business is revolutionized by this software as it has automated all the manual activities and tasks throughout and has improved the efficiency and effectiveness of child care outcome with improved revenue and less expense burden on manpower cost
Urho Kontorri, Founder at VarjoVerified Review
Posted on Sep 26, 2023

“Childcare Software needs”

Overall rating5.0
Ease of use5.0
Features & functionality5.0
Customer support5.0
transferring data from one platform to another was super helpful. When I have had questions, online chat support has been quick to respond and the support hours are great. The start up team has been spot on as well as the videos and webinars. Like anything, there is a learning curve but it has been an easy one. I love the insights aspect, now that I know how it works. The teachers clocking in and out has been a huge time saver on my part! Child assessments is another feature that I am super excited for our teachers to use
Luke Schubert, President & Chief Executive Officer at Rennes GroupVerified Review
Posted on Sep 26, 2023

“Great Software for Child Care Centers”

Overall rating5.0
Ease of use5.0
Features & functionality5.0
Customer support5.0
We love this program. It provides us with one place to quickly find out so much information. Log-in and see total enrollment, enrollment by classes or ages. Tracks child information without searching through files or looking in multiple places. Tracks employee attendance and any other info you might want to add like: Date of Hire, schedules, vacation time accrued or used, etc. Many things a pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations. You do have to enter each child's information when they enroll, but once and it's done. Can update any information with only a few clicks and everyone that you assign a role can see everything.
Bethany Swift, Virtual Assistant - Independent Contractor at BELAYVerified Review
Posted on Sep 11, 2023

“Childcare Software needs”

Overall rating5.0
Ease of use5.0
Features & functionality5.0
Customer support5.0
We don't have problems. Virtuclock offers so much for us to input and use. I find it very useful as do most of our families.
Rebecca Ellul, PSCD Teacher at Education DepotVerified Review
Posted on Sep 8, 2023

“my time and money are saved.”

Overall rating5.0
Ease of use5.0
Features & functionality5.0
Customer support5.0
In general, I believe this to be one of the best things I have ever done for my company. I can access and share menus, calendars, messages, and alarms with ease, and attendance records are simple to read and print. I can't picture myself ever going back to how I used to operate.

Capabilities

VirtuClock features

The full feature set, grouped by module.

Child Care Software

  • Attendance Tracking
  • Billing & Accounting
  • Communications Management
  • Daily Reports
  • Payment Processing
  • Registration Management
  • Staff Management

Plans

VirtuClock pricing

Free Version
No
Payment Frequency
Monthly Payment, Annual Subscription
Preferred Currency
USD ($)
Free Trial
15 Days
Basic plan starts form $15/month

Works with

Integrations

VirtuClock connects with the tools your team already uses.

Media

Screenshots & video